RFP (Request for Proposal) Creation - probably one of the most important processes. Give us 15 minutes of your time and we will ask all the right questions in order to create the most detailed report.
Strategic Venue Sourcing - based on your meeting goals and specific needs we will research and evaluate all potential hotels to meet your objectives and financial criteria.
Communication and Qualification - one of the most time consuming tasks of all! We will send out the RFP, track down the answers, follow up with the hotels and manage the day to day back and forth on your behalf.
Space Mapping - we will continue to work with the hotel to map out meeting specifications to ensure rooms are properly located, square footage accommodates your unique set up and your future neighbors are acceptable.
Comprehensive Site Selection Analysis - a summary analysis report of all hotels including expert opinions will be presented to you so you can choose the right hotel for your meeting.
Contract Negotiations - our expert negotiators use our Contract Strategies Checklist (CSC) that focuses on risk reduction and cost containment. We will provide you with a final draft for your review and approval.